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RULES OF THE MORGAN HORSE ASSOCIATION OF NEW ZEALAND (INCORPORATED). CONTENTS. 1. NAME OF THE ASSOCIATION. 2. DESCRIPTION. 3. INTERPRETATION. 4. OBJECTS. 5. POWERS. 6. MEMBERSHIP. 7. MODES OF MEMBERSHIP. 8. MODES OF TERMINATION OF MEMBERSHIP. 9. OFFICERS OF THE ASSOCIATION. 10. ANNUAL GENERAL MEETING. 11. EXTRAORDINARY GENERAL MEETING. 12. QUORUM AT GENERAL MEETING. 13. ADJOURNMENTS OF MEETINGS. 14. NOTICE OF MOTION. 15. COMMITTEE. 16. ELECTION OF COMMITTEE. 17. POWERS OF THE COMMITTEE. 18. MEETINGS OF THE COMMITTEE. 19. METHOD OF VOTING AT COMMITTEE MEETINGS. 20. QUORUM OF THE COMMITTEE. 21. VACANCY IN OFFICE. 22. SUBSCRIPTION. 23. ACCOUNTS. 24. AUDITOR. 25. AWARDS. 26. ALTERATIONS OF RULES. 27. MINUTES. 28. CHANGES OF ADDRESS. 29. GIFTS AND BEQUESTS. 30. WINDING UP. 31. SEAL OF ASSOCIATION. 32. REGISTERED OFFICE.
FIRST SCHEDULE. RECORDING AND REGISTERING. SECOND SCHEDULE. THE MORGAN HORSE ASSOCIATION OF NEW ZEALAND STUD BOOK. THIRD SCHEDULE. THE MORGAN HORSE ASSOCIATION OF NEW ZEALAND REGISTER OF PARTBRED HORSES. FOURTH SCHEDULE. BREEDING RESTRICTIONS. FIFTH SCHEDULE. THE JUDGING OF MORGAN HORSES IN NEW ZEALAND. SIXTH SHEDULE. COMPETITIONS A. OPEN COMPETITION B. IN HAND COMPETITION C. PHOTOGRAPHIC COMPETITION COMMITTEE RULINGS. AMMENDMENTS.
RULES OF THE MORGAN HORSE ASSOCIATION OF NEW ZEALAND (INCORPORATED). 1. NAME OF THE ASSOCIATION. The name of the Association shall be:- THE MORGAN HORSE ASSOCIATION OF NEW ZEALAND (INCORPORATED). Hereinafter referred to as the Association. 2. DESCRIPTION. The Association is a body of breeders and/or owners of Recorded/Registered Morgan horses and others interested in the Morgan breed. 3. INTERPRETATION. 3.1 PERTAINING TO THE RUNNING OF MEETINGS AND THE MEMBERSHIP. "A.M.H.A." means the AMERICAN MORGAN HORSE ASSOCIATION, (INC). "Association" or "M.H.A.N.Z." means the Morgan Horse Association of New Zealand, (Incorporated). "Committee" means the Committee of the Morgan Horse Association of New Zealand (Incorporated). "Constitution" means the constitution herein set out and as from time to time amended pursuant to the provisions hereinafter contained. "Family" means husband and/or wife, and dependants under the age of 18 years. "Regulations" means Regulations which from time to time shall be made by the Committee of the Morgan Horse Association of New Zealand (Incorporated). “Schedules” means those Rules as pertaining to the running of The Morgan Horse Association of New Zealand (Incorporated). Words implying persons includes corporations/companies. Words implying the masculine gender include the feminine where the context reasonably permits. Where the context reasonably permits singular number includes the plural number and vice-versa.
3.2 PERTAINING TO THE BREEDING AND RECORDING/REGISTERING OF STOCK. "Breeder" of any Morgan horse is for the purpose of the Association, the registered owner or lessee of the dam at the time of foaling. "Breeding Season" for the purpose of these regulations means the Calender Year” "Covering Certificate" also known as the "Service Certificate" denotes the certificate certifying the date or dates when a mare was served by a stallion. "Date of Lease" denotes the date when possession passes to a lessee. "Date of Sale" denotes the date when possession passes to a purchaser. "Date of Transfer" denotes the date when such transfer is recorded in the Association records. "Horse" where the context signifies means stallion, colt, mare, filly and gelding collectively or singularly. "Prefix" denotes the word/s approved by the Association for the exclusive use of a Breeder when Registering/Recording horses. "Stud" shall mean a collection of Morgan breeding horses belonging to one member. "Recorded/Registered Owner" in relation to a horse denotes the person entered as the owner of that horse in the Association's Stud Book/Register. "Registered Lessee" in relation to a horse denotes the person entered as the lessee of that horse in the Association's records. "Registration Certificate" is the owners document giving the details entered in the Stud Book/Register, which ever is appropriate to the horses breeding. PUREBRED. "The Breed" means Morgan horses, which are defined as horses of pure Morgan lineage. "Imported" and "Imp" in relation to a horse shall denote that the horse has been imported into New Zealand provided that if it has been imported in the dam the words "in dam" or "in utero" or some similar words or some generally recognised contraction thereof shall be used to indicate that the horse has been imported in dam. Where the dam of the horse was in a country when served by a sire, to produce that horse, the name or a contraction thereof (e.g. initials) of the country shall be used with the word "imported" or the words "imported in dam". A foal born after shipment and during transit of its dam to New Zealand shall be deemed to have been foaled in New Zealand and to be imported in dam. "Purebred Morgan" Stallion or Mare registered with A.M.H.A. or a gelding registered with A.M.H.A. and/or M.H.A.N.Z. "Recorded" in relation to a horse denotes that it is entered in the Association's Stud Book. "Stud Book Number" denotes the number allocated by the Association to a horse entered in the Stud Book. "The Stud Book" means "The Morgan Horse Association of New Zealand Stud Book"
PARTBRED. "Brand" Denotes the symbol/s approved by the Association for use when registering partbred horses. "Partbred Morgan" is defined as the progeny of one recorded purebred Morgan parent. "Register" means the "The Morgan Horse Association of New Zealand Register of Partbreds". "Registered Number" in relation to a Partbred Morgan Horse means the number allocated to such horse in the Association's Register. "Registered" in relation to a horse, denotes that it is entered in the Association's Register. 4. OBJECTS. The objects for which the Association is established are:- 4.1 To maintain the integrity of the Morgan Horse in New Zealand. 4.2 To establish a respected public image of the Morgan as a versatile breed as demonstrated by member participation in all types of shows and classes and by utilisation of their Morgans for family enjoyment. In this behalf to foster friendship and goodwill between Morgan owners, and to establish a friendly accord between members and the public. 4.3 To compile and maintain a list of persons considered competent to act as Judges of Morgan horses at shows. 4.4 To advertise and publish such matters and in such newspapers, periodicals and books as the Association may think fit. 4.5 To encourage the importation of Morgan horses into New Zealand and to advise on matters relating to the purchase, transportation and introduction of such horses into New Zealand 4.6 To establish relations and co-operate with Societies in New Zealand with a view to having the breed fully represented in their schedule of classes. 4.7 To establish relations with Associations having similar objectives and to encourage communication with Associations of a like nature elsewhere. 4.8 To generally assist breeders in breeding, management and the development of Morgan horses in New Zealand. 4.9 To collect and verify information regarding partbred Morgan horses in New Zealand and to compile and publish at intervals a Register thereof. 4.10 Compile, print and publish, at intervals, a Stud Book for Purebred Morgan horses in New Zealand. 5. POWERS OF THE ASSOCIATION. 5.1 To invest any moneys of the Association in such a manner as may from time to time be determined. 5.2 To collect fees. 6. MEMBERSHIP. 6.1 SINGLE MEMBERS:- Shall be those individuals resident in New Zealand who pay the prescribed annual membership fee. 6.2 FAMILY MEMBERS:- Shall be those families resident in New Zealand who pay the prescribed annual family membership fee. 6.3 FINANCIAL LIFE MEMBER:- Shall be those individuals who have paid a life membership fee, as may be offered by the Association from time to time, and shall be a member for his lifetime. 6.4 JUNIOR MEMBERS:-Shall be those individuals, resident in New Zealand, who have not reached their eighteenth (18) birthday before 1st August of the year for which the Junior membership applies, and who pay the prescribed annual Junior membership fee or are covered by the provisions of (6.2). Junior members shall be non voting members and shall not be entitled to hold office in the Association. 6.5 ASSOCIATE MEMBERS:- Any person resident outside New Zealand who desires may become a non voting member of the association upon written application, accompanied by the prescribed annual Associate membership fee. No Associate member shall hold elected office or vote in the Association. 6.6 HONORARY MEMBERS:- The Association may appoint Honorary members at a General meeting if the committee have by resolution named the proposed member or members, and recommended that such an appointment may be made, but such Honorary member shall not vote or take part in the management of the Association's affairs. 7. MODES OF ADMISSION TO MEMBERSHIP. 7.1 An application for all types of membership, (except Honorary) shall be as prescribed by the committee. Subject to the regulations of the Association, an eligible person may be admitted to membership upon application made in writing and signed by such person. Application for Junior membership must be signed by a parent or guardian of the person applying. 7.2 Each application for membership shall be dealt with at the first meeting of the committee to be held after the receipt of the application by the Secretary. 7.3 The Committee may refuse any application without giving a reason. 7.4 On admission to membership the name of the new member shall be entered by the Secretary in the appropriate class in the register of members of the Association, and on admission such members shall become subject to the rules and regulations of the Association. 8. MODES OF TERMINATION OF MEMBERSHIP. 8.1 NON PAYMENT OF SUBSCRIPTION.
In the event of any member failing to pay his subscription within 30 days of the due date, he may be sent a notice requiring him to pay his subscription within one month after the date of the notice. Failing payment of the subscription and any arrears, within one month, the member may have his membership revoked by the Committee. 8.2 RESIGNATION.
Any member may resign his membership by letter addressed to the Secretary of the Association.
8.3 EXPULSION.
The Committee shall have power to call on any member for an explanation of any charge of misconduct against him by any member of the Association or for any other sufficient cause and if in the opinion of the Committee the facts proved warrant their doing so the Committee shall have power to expel such member. Any member so called upon shall have the right to appear before the Committee prior to a decision being made. 9. OFFICERS OF THE ASSOCIATION. The Officers of the Association shall consist of:- A President. A Vice President. A Treasurer. A Secretary. The Immediate Past President, who shall hold office for a period of one year All of whom, except the Immediate Past President, shall be elected by postal ballot and confirmed at the Annual General Meeting of the Association in the manner prescribed for members of the Committee. The Officers so elected shall hold office until the conclusion of the next Annual General Meeting of the Association and shall be eligible for re-election from year to year, except that, the President may only hold continuous office for five years. 10. ANNUAL GENERAL MEETING. 10.1 An Annual General Meeting of the Association shall be held each year, at such time and place as shall be fixed by the Committee. 10.2 At least 28 day's notice of such Meeting, stating the nature of the business to be brought before the Meeting shall be given to members in writing by the Secretary. 11. EXTRAORDINARY GENERAL MEETING. 11.1 All General Meetings other than Annual General Meetings shall be Extraordinary General Meetings. The Committee may, whenever it thinks fit, and shall, upon requisition in writing by seven members, convene an Extraordinary General Meeting. Any such requisition shall specify the objects of the meeting and shall be signed by the members of the Association making the same, and shall be deposited with the Secretary. The meeting must be convened only for the purposes specified in the requisition. Where the Committee fails to convene an Extraordinary General Meeting within 14 days of the receipt of such requisition to be held within forty two (42) days from receipt of such a requisition, the members making such a requisition, or a majority of them, may themselves convene a meeting to be held not later than three calendar months after the date of the requisition. 11.2 Twenty eight (28) days notice specifying the place, the day and hour of any Extraordinary General Meeting shall be given in writing to each member. 12. QUORUM AT GENERAL MEETING. 12.1 The quorum for any General Meeting shall be seven (7) members. 12.2 No business shall be transacted at any meeting unless a quorum of members is present. 12.3 If within half an hour from the time appointed for any meeting a quorum is not present, if an Extraordinary General Meeting it shall be dissolved, in any other case it shall stand adjourned to such time and place as the Committee may determine. 13. ADJOURNMENTS OF MEETINGS. The Chairman of any meeting may with the consent of that meeting adjourn the meeting from time to time and from place to place but no business shall be transacted at any adjourned meeting other than the business left unfinished at the meeting from which the adjournment took place. 14. NOTICE OF MOTION. Any notice of motion must be in the hands of the Secretary at least forty two (42) days before the meeting at which the motion is intended to be moved. 15. COMMITTEE. 15.1 There shall be a Committee consisting of:- The Officers of the Association. Five (5) members of the Association all of whom shall be elected by postal ballot and confirmed at the Annual General Meeting of the Association, they shall hold office until the conclusion of the next Annual General Meeting and shall be eligible for re-election from year to year. 15.2 The President shall be the Chairman of the Committee or, in his absence, the Vice President. 16. ELECTION OF COMMITTEE. A Committee shall be elected by postal ballot held in each calendar year and the postal ballot shall be conducted in accordance with the provisions contained herein. 16.1 Nominations for the Committee shall be made, seconded and counter signed by the nominee in writing and shall be in the hands of the Secretary within forty two (42) days prior to the A.G.M. 16.3 In the event that the number of valid nominations is not more than the number of vacancies to be filled, the Chairman at the next Annual General Meeting shall declare the members nominated to be elected. 16.4 If the number of members validly nominated is less than the number of vacancies to be filled the members validly nominated shall be declared elected by the Chairman of the Annual General Meeting of members next succeeding the closing of nominations. The remaining number of Committee members may be elected from amongst members present at the Annual General Meeting. 16.5 In the event of valid nominations of more than are required for the number of vacancies to be filled, a postal ballot shall be held. The President, or failing him the Vice President shall appoint a Returning Officer and two or more Scrutineers to conduct the postal ballot in conjunction with the Secretary. Ballot papers with nominees listed in alphabetical order and instructions for voting shall be forwarded to every financial member not later than twenty eight (28) days prior to the A.G.M. The ballot shall be secret and all measures necessary to ensure secrecy shall be taken by the Returning Officer. The ballot shall close fourteen (14) days prior to the A.G.M. 17. POWERS OF THE COMMITTEE. 17.1 The management and control of the Association and its properties real and personal shall be vested in the Committee. 17.2 The Committee may appoint such sub-committees as are necessary to carry out the business of the Association. 17.3 The Committee may delegate such powers as it deems fit. 18. MEETINGS OF THE COMMITTEE. 18.1 The Committee shall meet at least annually at such place and time as the Committee shall determine. At least twenty eight (28) clear day's notice of such meeting(s), in writing, shall be given to each member of the Committee. 18.2 The Chairman or any three members of the Committee may at any time convene a meeting of the committee upon giving twenty eight (28) day's notice to the members of the Committee. 19. METHOD OF VOTING AT COMMITTEE MEETINGS. 19.1 Every member present shall be entitled to record one vote and no more upon every question. In the case of an equality of votes the Chairman shall, upon a vote being taken by a show of hands or by ballot have a second or casting vote. 19.2 Unless a ballot is demanded by the Chairman or by at least three members present, a declaration by the Chairman that a resolution has been carried or lost and an entry to that effect in the Minutes shall be conclusive evidence of the facts without proof of the number of votes recorded in favour of or against such resolution. 19.3 If a ballot is demanded it shall be taken in such a manner as the Chairman of the meeting may direct and the result of the ballot shall be deemed to be the resolution of the meeting at which the ballot was demanded. 19.5 Votes shall be given personally and not by proxy. 20. QUORUM OF THE COMMITTEE. 20.1 The quorum for any meeting of the Committee shall be five (5) members. 20.2 No business shall be transacted at any meeting unless a quorum of members is present. 20.3 If within half an hour from the time appointed for any meeting a quorum is not present at the meeting it shall stand adjourned. 21. VACANCY IN OFFICE. 21.1 Any member of the Committee shall vacate his office:- 21.1.1 If he is absent from three consecutive meetings without leave of the Committee. 21.1.2 If by notice in writing to the Committee he resigns his office. 21.2 Any vacancies on the Committee shall be filled by appointment by the Committee and the appointee shall hold office until the conclusion of the next Annual General Meeting of the Association. 22. SUBSCRIPTION. 22.1 The annual subscriptions for members shall be such sum as may be determined by the members at the Annual General Meeting. 22.2 Subscriptions of all members shall be due and payable at the conclusion of the Financial Year. 22.3 In the case of a newly elected member the Committee shall determine the subscription to be paid for the balance of the financial year. 22.4 The Committee at its discretion shall have power to waive subscriptions in whole or in part for any member or any particular class of member. 22.5 No person who for any cause whatever ceases to be a member of the Association, shall have any claim upon the Association for a refund of the whole or any part of any subscription paid by him to the Association. 22.6 Only financial members shall be entitled to the privileges of membership, and to speak and vote at any meeting of the Association or of the Committee. 23 ACCOUNTS. 23.1 The financial year of the Association shall begin on the first day of January in each year and shall expire on the last day of December of each year. 23.2 The Committee shall keep true accounts:- 23.2.1 Of all sums of money received and expended by the Association and of the matters in respect of which such receipts and expenditure takes place. 23.2.2 Of all assets, credits and liabilities of the Association including all mortgages, charges and securities of any description affecting any property of the Association. 23.3 At least once in each year the accounts of the Association shall be audited. 23.4 The books of account shall be kept at the office of the Association or at any such other place as the Committee may determine and they shall be open to the inspection of members of the Association at such reasonable times and places as shall be determined by the Committee. All monies received, after being entered in the Books of the Association as being received, shall be forthwith paid into a bank to be appointed by the Committee. 23.5 All accounts shall be reported to the Committee for confirmation of all routine payments and for authorisation of all other payments. 23.6 Payments of all monies shall be made by cheque signed by any two of the following:- the President, Vice President, Treasurer, Secretary. Provided that nothing in this rule shall apply to payments under an imprested system operated pursuant to a resolution of the Committee. 23.7 At every Annual General Meeting the Treasurer shall present an Annual Report and an audited Balance Sheet and an Income and Expenditure Account made up to the end of the financial year. 23.8 The Association shall duly file the returns required by the Incorporated Societies Act 1908 or by such other statutory provisions for the time being in force and shall comply with all the requirements of such statutes and any regulations there under. 23.9 No private pecuniary profit shall be made by any member from the Association, except that:- 23.9.1 Members may be reimbursed for expenses properly incurred in connection with the affairs of the Association. 23.9.2 The Association may pay reasonable and proper remuneration to any officer or servant of the Association in return for services rendered to the Association. 24. AUDITOR. An Auditor who should preferably be a member of the New Zealand Society of Accountants and who shall not be a member of the Committee shall be appointed at each Annual General Meeting of the Association. The retiring Auditor shall be eligible for re-appointment. In the case of any vacancy during the year the Committee shall appoint an Auditor. 25 AWARDS. 25.1 At a General Meeting of the Association, upon the recommendation of the Committee, any member may be awarded Life Membership of the Association or any other such award in recognition of loyal service. A Life Member shall be deemed to be a financial member of the Association for all purposes without being required to pay an annual subscription. 25.2 Where an award is made in terms of paragraph (25.1) of this rule, the Committee shall arrange for details of the award to be endorsed on an appropriate Certificate for issue to the member. 26. ALTERATIONS OF RULES. 26.1 The Rules of the Association may be altered, added to or rescinded at any General Meeting of the Association by Notice of Motion in accordance with Rule 14. 26.2 No addition to or alteration or rescission of Rule 30 (winding-up) or rule 23.9* (payment to Association members) shall be made without the approval of the Inland Revenue Department being first had and obtained. 26.3 At least twenty eight (28) day's notice of any proposed amendment to the Rules of the Association shall be given to the members in writing. The notice so given shall contain a copy of the Notice of Motion to be moved at the General Meeting so called. 26.4 The Association shall register any alteration of or addition to these Rules as required by any statutory provisions for the time being in force. 27. MINUTES. The Committee shall cause Minutes of all meetings to be duly recorded. 28. CHANGES OF ADDRESS. Every member of the Association shall communicate to the Secretary any change of address and all notices posted to the last notified address shall be valid and deemed to have been given on the day following the day of posting. 29. GIFTS AND BEQUESTS. The Association may accept any gift or legacy or any money or property, whether subject to any special trust or not for any one or more of the objects of the Association. 30. WINDING UP. 30.1 Any decision that the affairs of the Association be wound up shall be governed by the following procedure. Notice of Motion of the proposed winding up or dissolution must be given in accord with the Rules of the Association, and any resolution for such winding up or dissolution must be confirmed by a further Extraordinary General Meeting, held not earlier than 30 days and not later than 60 days after the date on which the resolution so to be confirmed was passed. 30.2 If, upon winding up or dissolution of the Association there remains, after the satisfaction of all its liabilities, any property whatsoever, the same shall not be paid to, or distributed among the members of the Association, but shall be given or transferred to some other Institution or Association having objects similar to the objects of the Association, such Institution or Association to be determined by a majority of the members of the Association present in person at a General Meeting to be held according to the Rules of the Association at, or before, the dissolution and in default thereof to such institution or institutions as a Register of Incorporated societies, or the High Court of New Zealand or a Judge thereof, or in the event of an appeal being made, the relevant appeal authority may direct. 31. SEAL OF ASSOCIATION. The Association shall have a Common Seal which shall be in the custody and control of the Secretary for the time being and the documents to be executed by the Association of whatsoever nature shall be executed with the following attestation clause :- " The Common Seal of The Morgan Horse Association of New Zealand (Incorporated) was here- unto affixed pursuant to a resolution of the Committee in the presence of :- ....................Committee Member ....................Committee Member ....................Secretary" 32. REGISTERED OFFICE. The Registered Office shall be determined from time to time by the Committee.
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